ARTICLE THB7 – OFFICERS

THP7.4 – Secretary

THP7.4.1 – Minutes

Within fifteen (15) days after the Executive Committee (EC) meeting, prepare draft minutes and distribute to EC requesting comments and/or approval. As an appendix to these minutes, the membership of all THD Division Committees and Subcommittees should be included. Within thirty (30) days after the EC meeting, finalize minutes and distribute to EC, chairs of all Division committees and subcommittees and society Executive Director.

THP7.4.2 – Communications

Within thirty (30) days after any EC meeting in which Division committee membership changed, prepare a publications release for ANS News and the Division Newsletter. Prepare a complete Committee (Subcommittee) roster for publication in the Division Newsletter within thirty (30) days after the ANS Winter Meeting. Contact ANS Publications (ANS News) and Division Newsletter Editor with summary of amendments to Bylaws, Rules or Procedures (ref. Procedures THB11.2(1)).

THP7.5 – Treasurer

THP7.5.1 – Function

The Division Treasurer maintains the financial records of the Division, and acts as the primary liaison between the Division and other organizations within ANS, including ANS Headquarters, with regard to financial matters. The two major responsibilities of the Treasurer in fulfillment of these functions are:

  • Keeping an up-to-date set of financial books;
  • Preparation of the Division discretionary budget for submission to ANS Headquarters.

 

THP7.5.2 – Division Funding

The Division does not maintain an independent financial account from which it can draw funds directly. Instead, these funds are held by ANS Headquarters and are credited to the Division to support discretionary expenditures. The sources of these funds are:

  1. Membership allocations from ANS Headquarters (at $1.00/Division member/year);
  2. Topical meeting income;
  3. Other income, such as profits from Division luncheons at ANS national meetings;

Special allocations by ANS Headquarters, to be used for specific projects. Of these sources, only the second is permanent; that is, once topical meeting income is credited to the Division account, it is the Division’s to spend as it sees fit, and in such time as is desired. The other sources of income can only be carried over in full for a maximum of one year after the calendar year in which they are credited. If the total, of the carryover of items 1 and 3 from the previous year and the membership allocation from the current year exceeds twice the current year membership allocation, the amount credited to the Division is reduced to twice the current year membership allocation.

Records of the Division discretionary account are maintained by ANS and the Division Treasurer, as described in Sec. THP7.5.3.

THP7.5.3 – Duties and Procedures

1. Financial Records

The Division’s financial records are kept in a notebook or file. In order to maintain a complete and accurate account of Division
financial actions, these records should include copies of all communications between the Division and other ANS entities, and such
outside organizations as the Division deals with directly. Such communications include (but are not limited to):

  1. Division budges;
  2. Letters to ANS Headquarters amending or modifying the Division budget. Requests for funds from student branches or local sections;
  3. Requests for authorization of expenditures from Division committee chairs (required for non-budget items);
  4. Requests to ANS Headquarters for the drawing of checks against Division funds in answer to requests described in Item c, or for payment of bills or pledges as authorized in the budget or as detailed in Item d;
  5. Division financial reports prepared and distributed by ANS Headquarters;
  6. Reports on the financial status of the Division, as presented at Division EC meetings;
  7. Communications to and from Topical Meeting officers regarding financial matters;
  8. Any other material that bears upon Division finances not specifically called out in Items a-h.

 

2. Budget
  • The Division budget is required to be submitted to ANS Headquarters by August 1 of each year. The budget format contains information on:
    • Actual income and expenditures for the two years prior to the year in which the budget is being submitted;
    • The budget for the current year as submitted and approved by ANS Headquarters in the previous year (including any subsequent amendments or modifications);
    • A forecast of the actual expenditures for the current year, based on updated information from ANS on membership allocations and other income, and any revised topical meeting figures;
    • A proposed budget for the coming fiscal (calendar) year. This budget includes an estimation of income from coming year membership allocations, planned topical meetings, and other sources, plus carryover funds consistent with the current year’s forecast (Item c); it includes as expenditures those items approved by the EC.

    Because the different sources of funds are treated differently, with regard to carryover ability, by ANS Headquarters, it is important to be as explicit as possible in detailing from which sources Division funds are coming. The section on budget funds at the head of the budget submittal form should include a breakdown of the specific amounts resulting from each of the four categories detailed previously; the final line of the budget, if it includes an excess (carry-forward), should also break the amount down into the same categories, to aid ANS Headquarters in maintaining accurate records of the Division account.

    Budget expenses should also be detailed explicitly. Each committee chair (Newsletter, Honors and Awards, Membership, etc.) should be asked to submit a proposed budget for inclusion in the overall Division budget. Additional amounts are allocated for student support, meeting costs, and special projects as designated by the EC. A line item may also be included to cover miscellaneous expenses; however, the Division budget can effectively be amended by a letter to the Professional Divisions Liaison at ANS Headquarters authorizing a previously unbudgeted expenditure. To this end, the letter of transmittal that accompanies the budget when it is sent to ANS Headquarters includes the names of persons who are authorized to approve expenditures; these are normally the Division Chair and Treasurer.

    It is also important to be aware of the fact that ANS Headquarters considers an approved line item in the budget as being automatically authorized for payment. Therefore, any expenses falling within a budget category, not exceeding the amount in the line item (or left after previous expenditures), will be paid by ANS, regardless of who submits the request for payment. This implies that a committee chair can submit a bill to ANS Headquarters and have it paid without the Treasurer receiving notification. In order to facilitate the keeping in accurate records, the Treasurer should request that all requests for funds, whether or not they are authorized by a line item in the budget, be submitted to ANS Headquarters through either the Division Chair or Treasurer.

    3. Reporting

    The Treasurer shall prepare and present in writing a Division financial report at each meeting of the EC. This report should include a record of expenditures for the current year along with the budgeted amounts. The Treasurer may also be requested to provide reports on other matters as determined by the Division Chair. The topic, format, and content of such reports are left to the determination of the Division Chair, as well.

    4. Division Financial Liaison

    The Treasurer acts as the first point of contact between the division and other ANS related organizations, including ANS Headquarters, in matters regarding Division finances. It is the Treasurer’s responsibility to process and promptly respond to any requests for financial information from ANS Headquarters. The Treasurer must also maintain contact, as necessary, with ANS local sections, student branches, Divisions, etc. in any matters concerning Division finances. No specific duties or procedures are listed for this function, since most of the contacts described occur on an ad-hoc basis.

    5. Topical Meeting Liaison

    One of the most important functions of the Division is the sponsorship of topical meetings. Not ever meeting with which the Divsion is involved requires a financial commitment on the Division’s part. However, when the Division sponsors a major topical meeting for which it has primary financial responsibility, the Treasurer has the responsibility to act as the liaison between the meeting organizers and the Division on the financial aspects of the meeting. When a local section is chosen to act as the host of such a topical meeting, the Treasurer should immediately establish contact with the Finance Committee Chair for the meeting in order to assist, if required, in preparation of a meeting budget, and to negotiate the percentage of the meeting’s income and profits that will be paid to the Division, within ANS guidelines. Estimates of these amounts should be included in budget submittals as appropriate. It is the responsibility of the meeting organizers to prepare documentation and to handle all interactions with ANS Headquarters and the National Program Committee. However, the Treasurer should stay up-to-date on actions affecting meeting finances. These aspects should be covered in the reports that the meeting organizers are required to present to the Division Program Committee (PC); pertinent information should be passed from the PC Chair to the Treasurer.

    At the conclusion of the topical meeting, the Treasurer is responsible for obtaining a final financial report from the meeting organizers, and should take whatever steps are necessary to ensure that the meeting books are closed out, that ANS Headquarters receives the prober amount, and that the appropriate portion of this amount, as previously negotiated, is credited to the Division’s discretionary account. It is important to note again that no payments can be made to the division itself; all proceeds must first pass to ANS Headquarters, which then determines the amount credited to the Division. The Treasurer must, therefore, maintain close contact with both parties to make certain that Division proceeds are properly credited, and that the show up correctly in the Division budgets and financial reports.

    6. Other Duties

    The Treasurer shall perform any other functions consistent with the job or as requested by the Division Chair. These duties may include, but are not limited to:

    • Informing other ANS organizations, e.g. student branches, about the availability of funds for specific purposes;
    • Investigating the feasibility and/or financial impact of proposed Division actions or projects;
    • Serving on ad-hoc subcommittees of the EC.

ARTICLE THB9 – STANDING AND SPECIAL COMMITTEES

THP9.1 – Nominating Committee

THP9.1.1 – Executive Committee and Division Officers

<p?Headquarters sends nomination package to Division Chairs in September. Nominating Committee (NC) develops a slate of candidates for each vacant officer and EC position and obtains candidates’ acceptance to fulfill duties of position if elected. After the NC chooses a slate of candidates they contact each candidate for his/her agreement to run for office and inform them the Headquarters will contact them for new or updated biographical information of approximately 150 words and two 5X7 glossy photographs, if nomination approved by EC. Nominating Committee Chair reports candidate slate and obtains EC approval at the ANS Winter meeting. Nominating Committee Chair reports the approved slate of candidates to ANS Headquarters within 15 days of EC approval. This allows Headquarters to submit the slates to ANS NEWS in time for publication. Ballots are distributed to members in the spring by ANS Headquarters (note that any Bylaws changes desired should also be included by the Division Chair in this voting package to the members). All candidates are notified of election results by ANS in May.,

THP9.1.2 – Program Committee

The PC Chair recommends candidates for the various PC positions, (i.e., chair, vice-chair, subcommittee chairs, subcommittee members, and committee members) as needed. This is 30 sent in writing by September 15 of each year to all NC members, together with a brief description of how these recommendations were developed. The NC Chair, in consultation with NC members, develops a recommendation and reports candidate slate to the EC at the ANS Winter Meeting. The NC Chair brings each case up to the EC ANS Winter Meeting for discussion and vote. The NC and EC reserve the right to introduce alternative possibilities for discussion. All candidates are notified of the nomination results immediately after the ANS Winter meeting. Members are notified by Division Winter Newsletter.

THP9.1.3 – Membership Committee

The departing member makes recommendations for replacement to the Division Chair, who passes it on to the NC. The NC brings at least two candidates to the EC for selection and appointment.

THP9.1.4 – Honors and Awards Committee

The H/AC Chair develops recommendations for replacing rotating out members. This is sent in writing by September 15 of each year to all NC members, together with a brief description of how these recommendations were developed. The NC Chair in consultation with NC members develops a recommendation and reports candidate slate to the EC at the ANS Winter Meeting.

The NC Chair brings each case up to the EC winter meeting for discussion and vote. The NC and EC reserve the right to introduce alternative possibilities during the discussion.

All candidates are notified of the nomination results immediately after the EC winter meeting. Members are notified by Winter Newsletter.

THP9.2 – Program Committee

THP9.2.4 – Standing Subcommittees
THP9.2.4.1 – Editorial Subcommittee
1. Scope

Oversee the review of all ANS papers submitted for the National/International Heat Transfer Conferences. Provide assessments of the technical quality of THD proceedings (Topical Meetings and NHTC). Oversee the selection of archival-quality papers among those presented in meetings sponsored by the Division and facilitate their timely publication in archival journals. Recommend to the Chair of the PC candidates for the Best Paper Award. Make available forms and lists of reviewers when requested by others handling the review process.

2. Membership

The Editorial Subcommittee (ES) is composed of a team of nine internationally recognized experts in specialities spanning the whole range of Nuclear Thermal Hydraulics ie.e, BWR Systems, PWR Systems, Experiments, Interfacial Instabilities, Severe Accidents, Two-Phase Flow Instability, Two-Phase Flow Models and Exchange Laws, and Numerical Methods/Codes. They automatically become PC members, too. Each member shall serve for three years. Each year three members shall be replaced. Renewal of membership should be initiated by the ES chair. The ES Chair, with the counsel of each ES member, will identify potential replacements of ES members. The PC shall discuss and vote for each position (see THP9.1.2).

This process should be initiated at the beginning of the third year and should be completed within that year so as to provide some overlap and continuity. Further expansion of the ES specialty areas may be undertaken at anytime by the ES Chair on the basis of experience, Subcommittee members’ advice and PC approval.

3. Procedures

Corresponding to the five elements of scope defined above, the ES will operate according to the guidelines provided below;

The responsibility for selection of papers will lie with the session chair as is common practice. The mandate of the ES is to oversee this process in the following manner: (i) The session chair is to supply to the ES a list of all papers submitted and the three referees chosen for each one of them. This should be done concurrently with sending the papers out for reviews. (ii) The ES should be prepared to provide its own review input to the session chair for any rare cases for which the choice of referees is deemed inadequate. (iii) Upon completion of the review process the session chair is to turn over the review correspondence for permanent ES files. (iv) The ES will meet just before the Summer meeting to assess quality of the review process and of the corresponding proceedings of the past year. Any recommendation will be transmitted to the PC. The ES Chair will solicit written reports from the members that cannot be present at this meeting.

The procedure here will be the same as Item a above, except for Topicals, use “Technical Program Chair” in place of “Session Chair.”{”

It is important that every effort is made here to not dilute, because of paper volume and/or time constraints, the review normally expected for archival publication. To this end the following should be adhered to:

Two referee forms should be used, one for meeting presentation/proceedings and another to be completed only if the referee judged the paper sufficiently close to archival quality as to be immediately publishable with minor revisions (i.e., readily carried out within the time-frame of the meeting requirements).

Letters to authors and referees should explain the process of selection and routing for archival publication. The general guidelines to be used should be along the lines provided in ANS and ASME publications. Based on the referee reports the Session Chair should nominate to the ES any papers ready for archival publication. This should be done immediately following the meeting and simultaneous with transmitting the whole file to the ES. The ES Chair will ask an appropriate specialist to review each such nomination and second it if it meets with his approval, or make appropriate recommendations for revision, or simply reject it. The ES Chair then will communicate with the author and make arrangements for routing the paper to the appropriate journal according to the author’s wishes with the Division’s endorsement. If in the Session Chair’s opinion a particular paper was not sufficiently close to archival to be nominated, but it did have the basic ingredients and technical substance for such, it should be brought forward in a “potentially archival” category. Such papers will be pursued by the ES on a longer term.

Subject to the respective Editor’s final approval, both Nuclear Science and Engineering and Design are prepared to immediately publish papers that have the Division’s endorsement according to the above procedure. Copies of the review forms must be transmitted to the appropriate Editor together with the final manuscript and original artwork. The whole handling by the ES should be completed within two months following receipt of the file by the ES. A footnote on the title page should show that “This paper is sponsored by the ANS Thermal-Hydraulics Division. It was originally presented in …”

For the NHTC the session chairs are to provide to the ES their nominations (which must be solicited by ES Chair) for Best Paper Award. For the Topical meetings this is to be coordinated with the Technical Program Chair. In all cases this should be done simultaneously with transmitting the review files immediately after the meeting. Also, in all cases, copies of the nominated papers or of the proceedings should also be transmitted. The ES Chair with the counsel of ES members is to make a selection of approximately three papers to be considered for the Division Best Paper award. These are submitted to the Best Paper Subcommittee (BPS) in February of each year.

The ES will use the files to refine and maintain a list of reliable and high quality referees with corresponding areas of specialization. Such lists will be made available to session chairs (or technical program chairs for Topicals) at their request.

THP9.2.4.2-National/International Heat Transfer Conference ANS Representative and Technical Program Co-Chair

Scope
The ANS representative has the responsibilities to:

  1. attend NHTC and IHTC Coordinating Committee meetings, where he represents the ANS.
  2. organize ANS-sponsored sessions for approval by the ANS/THD Program Committee.
  3. plan the timing of events leading to the publication of proceedings and paper presentations.
  4. serve as liaison between the conference Coordinating Committee and the organizers of ANS-sponsored sessions.
  5. serve to select the NHTC Best Paper Awards.

Selection
The ANS Representative to the NHTC/IHTC Program Committee is selected by the PC Chair and approved by the EC. He serves for three years.

Procedures
In order to carry out his responsibilities, the ANS representative to the NHTC Coordinating Committee follows these procedures:

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Attend the organizing meetings of the NHTC Coordinating Committee as called by its chair. Propose session topics and session organizers before March 15 of the year preceding the NHTC to the PC. Have Session topics and organizers included in early program fliers for nationwide distribution. Establish and convey to session organizers two Planning Schedules in April of the year preceding the NHTC. One schedule is for interactions between session organizers and authors. The other schedule is for interactions between the Program Co-Chair and the session organizers.

The first schedule contains dates for sending calls for papers to prospective authors, receiving abstracts, notifying authors, receiving, reviewing and accepting manuscripts, for notifying authors, sending and receiving mats, for sending confirming letters to authors with session date, time, place and request for biographical information from authors, and the date for proposing best paper nominations, and for sending thank you notes to authors. The second schedule contains the dates, at which session chairs distribute call for papers, send copies of abstracts of accepted papers, of M&M forms, mats and copyright forms and requests for special arrangements, to the Program Co-Chair.

All dates must be synchronized with the dates set by the NHTC Coordinating Committee.

Include with these schedules the paper review package with review forms, review standards and author guides.

Coordinate paper publications and preparations of sessions with session organizers and NHTC Coordinating Committee. Serve as ANS representative in the selection of the NHTC Best Paper Award. Solicit nominations from session organizers. Confirm with session organizers that all review correspondence has been transferred to the ES Chair.

THP9.2.4.3 – National/Topical Subcommittee

Scope
The National/Topical Subcommittee (N/TS) has the following responsibilities:

  • Development of sessions for the ANS National Meetings at which the Division has elected to participate (currently, the ANS Winter Meeting only).
  • Organization and oversight of the Paper Review for the ANS National Meetings.

Oversight of the liaison with the organizing and technical program committees for Topical Meetings for which the THD is a principal sponsor. At present, these consist of the International Topical Meeting on Nuclear Reactor Thermal Hydraulics and the Far East Topical on Reactor Operations and Thermal Hydraulics.

The N/TS Chair will serve as the Division Representative to the NPC.

Membership
The N/TS consists of a minimum of three persons, with other members added as required to fulfill the Subcommittee’s duties. The three members include a university/national laboratory liaison, a utility/industry liaison, and a coordinator for the Far East Topical Meeting. Other duties as delineated in the Scope, may be assumed by these members, or may be assigned to additional members, at the determination of the N/TS Chair.

Aside from willingness to work, the primary criteria for N/TS membership are:

  • maintain a distribution among the segments of the thermal hydarulics community (university, national laboratory, utility, industrial, consultant), and
  • maintain a geographical distribution of members throughout the U.S., to facilitate attendance of N/TS members at ANS meetings.

The term of membership is nominally three years. The N/TS Chair shall identify potential N/TS members to replace those whose terms have expired. The PC shall discuss and vote for each position (seeTHP9.1.2).

Procedures
In order to carry out the responsibilities entrusted to it, the N/TS will adhere to certain procedures. These are listed and keyed to the duties outlined in the Scope.

Development of sessions for ANS National Meetings:

In order to assure high-quality papers, most sessions that the Division sponsors will have Session Organizers appointed to “stimulate”contributions. For those sessions requiring full papers, these Sessions Organizers will also coordinate manuscript reviews, and will assist in National Meeting Paper Reviews (see next item). The schedule for submissions, review, and publication of full papers will be developed by the N/TS Chair or his designee, in cooperation with the PC Chair and the ES Chair. Manuscript reviews will be carried out in accordance with procedures developed by the ES. The Session Organizers will be chosen for their expertise in the areas chosen for session topics, and should also be chosen so as to promote an equitable geographical and technical distribution. For meetings for which the site is not centrally located, Session Organizers should be selected in order to make it possible for them to attend the Paper Review and will be maintained by the PC. When a slate of sessions has been approved, Session Organizers will be selected from the list, or from other individuals having a special expertise in the topic areas, as suggested by the PC, with possible alternates in the event that the first choice is unavailable. It will then be the responsibility of the N/TS Chair (or his designee) to contact the Session Organizer and obtain that person’s agreement to serve in such a capacity.

The Session Organizer is responsible for stimulating papers, coordinating manuscript reviews, when necessary, attending the Paper Review for summaries, and serving as Session Chair at the Conference. The Session Organizer will also work with the ES in helping to select papers for archival publication and candidates for the Division’s Best Paper Award.

Other responsibilities of the N/TS Chair are to prepare the 100-word summaries required for National Meeting sessions and to act as liaison in such instances as require co-sponsorship of a session with another ANS Division, whether at THD’s initiative or the other ANS Division’s. Both of these duties generally occur in conjunction with NPC meetings, to which the N/TS Chair is designated as the THD representative.

Organization and oversight of the National Paper Review.

Once the list of sessions for a National Meeting has been approved, the N/TS Chair or his designee(s) will be responsible for arranging for reviewers to attend the Paper Review at which the ANS summaries are refereed. If the sessions include invited or stimulated papers, for which Session Organizers are responsible, these Session Organizers will be asked to participate in the Review (or to send a stan-in), as previously noted. Other reviewers should be chosen from the PC membership or, if appropriate, from the Division membership-at-large, based on the availability of such persons and their credentials. An effort should be made to rotate this responsibility among PC members, so as to permit a wide range of expertise on the review panel.

The N/TS Chair, or his designee, will also attend the Paper Reviews to oversee the activities of the reviewers and to serve as the point of contact between the Meeting Technical Program Chair and the Division. This person will also represent the Division at the NPC meeting held at the Paper Review and at the “auction” for session meeting rooms. All actions taken by reviewers that affect the meeting organization, e.g. acceptance, rejection, or revision of papers; movement of papers into or out of the Division’s sessions; session organization; and session placement in the meeting, are subject to this individual’s approval.

Oversight and liaison with Division-sponsored Topical Meetings:

The N/TS Chair or his designee(s) will act as a liaison with the organizing and Technical Program Committees of topical meetings sponsored by the Division. This activity is most important in Class I and Class II meetings, in which the Division has a major financial and/or organizational responsibility. Class IV meetings, however, will also be subject to a lesser degree of coodination. The degree of PC involvement in these meetings is described below, but may be expanded upon request of the conference organizers, subject to approval by the PC. For conferences held in the U.S., The N/TS Chair or his designee will automatically become a member of the conference Technical Program Committee. For these conferences, a written report on organizational progress will be required at each meeting of the PC, and a written summary report is required after the conclusion of the conference, and the N/TS Chair shall see that such reports are prepared and submitted to the PC. The N/TS Chair will review conference planning documents required by the NPC.

For conferences held outside the U.S., the N/TS Chair or his designee will act as liaison with the conference organizing and Technical Program Committees. If practical, this person will also serve on the conference Technical Program Committee. If such is not practical, the liaison will maintain close contact with U.S. members of these committees. Written reports on organizational progress will also be required for these conferences, prepared and presented by the liaison. However, review of organizational documentation is not required.

In the case of Specialists Meetings (Class IV), it is desirable, but not required, that at least one member of the PC serve on the meeting Technical Program Committee. Oral reports on meeting organizational progress are required, or written reports may be required. The N/TS Chair and ES Chair, if requested, will assist the meeting organizers in review of papers for such conferences.

Division Representative.

The N/TS Chair will act as the Division’s representative to the ANS NPC, and will attend all meetings of the NPC as required. If circumstances do not permit his attendance at such meetings, he must arrange for a substitute, so that the Division is fully represented before NPC. A continual inability to attend such meetings will constitute grounds for dismissal of the N/TS Chair.

Important Note: In all activities that require review of papers for conferences, whether for National ANS, Topical, or Specialists meetings, the N/TS Chair will maintain close coordination approved by the PC, as to whether full papers are to be required for specific sessions of the ANS national meetings. If such is the case, the review procedure will be the same as outlined in points 1 and 2; however, immediately after the ANS National Meeting review is completed, a list of accepted summaries will be forwarded to the ES Chair, who will arrange for review of full papers.

THP9.2.5 – Meetings

The PC Chair shall mail call-for-meeting notice and proposed agenda to all PC members thirty (30) days in advance of meetings. The PC Chair will ensure that all action items have been looked after and mail out material for consideration thirty (30) days in advance of meetings.

THP9.3 – Membership Committee

The purpose of the Membership Committee (MC) is to increase the number of members in the Thermal Hydraulics Division. As many prospective members are not ANS members, a parallel objective is to encourage membership in the Society.

The Committee finds new Division members through advertisement, individual contacts, and letter campaigns. The advertisement consists of Thermal Hydraulic brochures and posters, which are made available at numerous ANS and nuclear conferences during the year.

Individual contacts are made through current Division members at each company and nuclear utility. A division membership list by company was compiled and is used to determine prospective members who are then given a member packet.

Letter campaigns consist of welcome letters to new student members and reminder letters to dropped members.

THP9.4 – Honors and Awards Committee

THP9.4.1 – Chronological Schedule of Awards

Committee planning is based on two meetings per year cycle. For Awards and Best Paper, committee action takes place at the NHTC meeting of H/AC and the award is made at the next ANS Winter Meeting. For Fellows Nominations, committee action takes place in the ANS Winter Meeting.

THP9.4.2 – Subcommittee Assignments

In the first three years of tenure, the Division Past Chair serves as Chair of one of the subcommittees (Best Paper, Fellow Nominations, Awards). During the fourth and last year of tenure on the committee, he/she serves as the H/AC Chair. The general members remain on the subcommittee appointed to for the duration of their tenure.

THP9.4.3 – Implementation Plan

For the presentation of both awards, an Awards Luncheon will be held. The logistics of the Awards Luncheon should be handled by the Chair of H/AC (except where another specific person is mentioned).

After the selection is made, the Chair of the H/AC should write to the award recipients about the award decision and also invite the Technical Achievement Award recipient to present a short lecture during the Awards Luncheon. The recipients should be told that the lunch tickets will be provided to him/her and spouse, but not the travel expenses.

In August or September discuss with ANS Headquarters to set up an Awards Luncheon at the ANS Winter Meeting. Traditionally, it has been held on Monday. If the decision is to hold the Award Ceremony at an ANDS Topical Meeting, the responsible official of that Topical meeting should be contacted for arrangements.

In August or September, contact ANS Headquarters to have the plaques and certificates prepared. The wording of the Awards Certificate should be drafted by the cognizant subcommittee chairs. Brochures should also be prepared by seeking printers at reasonable cost. For annual meetings, at most 100 copies will be needed.

In August, announcement of the Award should be sent to Division Newsletter and ANS News.

Notify the Treasurer about the expenses.

Prior to the Awards Luncheon, arrangements should be made to have a camera (and an ANS reporter if possible) on hand to record the event.

In December, send the news release and the photo the Division Newsletter and the ANS News for public release.

THP9.4.4 – Technical Achievement Award
THP9.4.4.1 – Purpose

This award, established in 1984, is presented to a member of the ANS in recognition of outstanding past or current technical achievement.

THP9.4.4.2 – Award Description

This award is a certificate and/or other suitable memento with an appropriate citation and presented by the Division Chair at the ANS Winter Meeting or at a Division Topical Meeting. The award is announced in the Division Newsletter, ANS News, and Nuclear News. This award is normally given annually. The award includes $500 cash to the recipient.

THP9.4.4.3 – Eligibility

Any member of the American Nuclear Society is eligible for this award.

THP9.4.4.4 – Nomination Procedure

Nominations for this award are made by the Division membership or by the technical community. They are to be submitted in writing to the Chair of the H/AC accompanied by at least three supporting letters.

THP9.4.4.5 – Selection Criteria

This award will usually be based on a major contribution to the state of the art, an important publication, major technical achievement, or a sustained record of accomplishment and technical excellence in the art of science of Thermal Hydraulics.

THP9.4.4.6 – Procedure

The annual schedule is as follows:

  1. Develop candidate list from nominations prior to the H/AC Summer Meeting.
  2. Select the winner of the award the H/AC Summer Meeting and notify the Division EC. The winner of this award is selected from the candidates by written ballot of the members of the H/AC.
  3. The Division chair presents the award at the ANS Winter Meeting or at an equivalent Topical meeting of the Thermal Hydraulics Division.
THP9.4.5 – Best Paper Award
THP9.4.5.1 – Purpose

This award is presented to the authors of the best full-length paper presented at Sessions sponsored by the Thermal Hydraulics Division.

THP9.4.5.2 – Award Description

The award is a certificate and/or other suitable memento with an appropriate citation and presented by the Division Chair at the ANS Winter Meeting or at a Division Topical meeting. Award announcements are presented in the Division Newsletter, ANS News, and The Nuclear News. The award is given annually. The award includes $100 cash to the author/or divided among co-authors.

THP9.4.5.3 – Eligibility

At least one author must be a member of the American Nuclear Society. Full-length papers are eligible, extended abstracts are not.

The fact that Topical meeting organizers have given a best paper award specific to their meeting will not disqualify papers from the meeting from eligibility for this Divisional award.

THP9.4.5.4 – Nominating Procedure

The ES Chair nominates approximately three full-length papers to the H/AC through the PC Chair. Each nomination is accompanied by independent reviews (generally three).

THP9.4.5.5 – Selection Criteria

The award is made on the basis of originality and creativity in addition to the usual criteria of impact and scientific integrity. The H/AC may decide on the basis of the reviews submitted by the PC or invite further review.

THP9.4.5.6 – Procedure

Eligible conferences are identified at the ANS Winter Meeting, and the ES Chair is notified.

Nominations for Best Paper Award are submitted by the ES Chair by the end of February. These also include nominations received from the eligible conference program chairs.

The nominations are distributed by the Best Paper Subcommittee (BPS) to all members of the H/AC for review in May.

Selection is made by ballot of the H/AC using the criteria described below. The ballot will be completed before the summer meeting of the H/AC.

Final selection is made at the summer meeting of the H/AC.

THP9.4.5.7 – Selection Criteria

The following criteria serve as guidelines in the selection process. A sliding scale from one to ten may be used as an option in each of the categories listed below to qualify the review.

Organization of Paper-How well do the authors present the material? Is it logical? Does it flow smoothly? Is it easily understood?

Originality-How similar is the work to other published material? Is it the first time the work has appeared in this form?

Creativity-Does the work show insight in advancing the particular area of study, or solving a particular problem?

Impact and Scientific Integrity-How significant is the work with respect to advancing scientific knowledge?

Practicality-How useful is the work to the Nuclear Industry?

Other-Are there any comments that should be made about the paper that would cause its overall rating to be modified from the fist five categories.

THP9.4.6 – Fellow Nominations Subcommittee

Nomination of ANS members for advancement to Fellow grade is initiated by any member who believes another member has an outstanding record of achievements that should be recognized by this special designation. A group of five sponsors are required, at least one of whom must be an ANS Fellow. The purpose of defining a procedure whereby the Division H/AC will play a role in initiating nominations is to ensure that Division members who are eligible are not overlooked by their colleagues. It is not intended that the Committee’s activity should be interpreted as inhibiting the nomination by other individuals who recognize a strong candidate.

Standards for ANS Fellow are set by the ANS H/AC and approved by the Board of Directors. These standards were recently redefined to encourage the Divisions to stimulate nominations of deserving candidates including those from the ranks of architect/engineers, suppliers, utilities, etc.

THP9.4.6.1 – Procedure and Schedule for Fellows Nominations

The Division Fellows Nominations Subcommittee (FNS) will review each year the Division roster to identify potential candidates. This is done late in the calendar year so that sponsors may be identified and the case prepared by March to meet the ANS Honors and Awards Schedule.

The FNS, via the Division Winter Newsletter, will encourage and offer to aid individual members in developing a nomination.