AMERICAN NUCLEAR SOCIETY
Rules for the
Thermal Hydraulics Division
Approved Version of 03/08/2010
|Table of Contents|
|Articles B1 and R1||Name||2|
|Articles B2 and R2||Objectives||2|
|Articles B3 and R3||Obligations to the Society||4|
|Articles B4 and R4||Membership||6|
|Articles B5 and R5||Dues, Assessments, and Contributions||7|
|Articles B6 and R6||Executive Committee||8|
|Articles B7 and R7||Officers||11|
|Articles B8 and R8||Election and Eligibility||13|
|Articles B9 and R9||Standing and Special Committees||15|
|Articles B10 and R10||Meetings||23|
|Articles B11 and R11||Amendments||24|
|Articles B12 and R12||Rules of Conduct||25|
|Articles B13 and R13||Dissolutions||26|
The Bylaws compared against are the Standard Bylaws adopted by the Thermal Hydraulic Division and approved by the ANS Bylaws and Rules Committee.
|Article B1 – Name
1.1 The official designation shall be the Thermal Hydraulics Division of the American Nuclear Society, Incorporated, hereinafter referred to as the Division and Society, respectively.
|R1 – Name
1.1 The official name of the Thermal Hydraulics Division of the American Nuclear Society may also be referred to herein as THD.
|Article B2 – Objectives
2.1 The objectives of the Division shall be consistent with the objectives of the Society, as set forth in its Certificate of Incorporation and in Article B2 of its Bylaws and Rules, principally, the “advancement of science and engineering relating to the atomic nucleus and of allied sciences and arts”.
2.2 The Division shall provide, through a group of members of any grades particularly interested in thermal hydraulic technology in the nuclear industry, a means to promote the sciences and arts of that area, within the scope of the Society.
2.3 The Division’s area of nuclear science or technology includes: thermal hydraulics, heat transfer and fluid mechanics involved in the utilization of nuclear energy.
2.4 To further its objectives, the Division shall:
|R2 – Objectives
2.1 The THD objectives are set out in the THD Bylaws.
|Article B3 – Obligations to the Society
3.1 The activities of the Division and its members shall be governed by the provisions of these bylaws which shall be in accord with the provisions of the Certificate of Incorporation and the Bylaws and Rules of the Society. Operation of the Division shall be governed by the laws of incorporation of the Society and their respective Bylaws, Rules, Procedures, and Policies.
3.2 In the event of a conflict, the Society’s Bylaws, Rules, Procedures, and Policies shall take precedence over the Bylaws and Rules of the Division.
3.3 The Division shall not have authority to act for or in the name of the Society. No action, obligation, or expression of the Division shall be considered an action, obligation, or expression of the Society as a whole. A statement to the effect that the Division assumes sole responsibility for the contents shall be imprinted on any publication regarding an action, obligation, or expression with respect to the Society, issued by the Division. The Division may use its website for this purpose.
3.4 The financial affairs of the Division shall be conducted in such manner that the Division shall be financially independent and shall not rely on support from Society funds, except to the limit budgeted by the Board of Directors for each Division. The Division may meet its financial obligations in accordance with the provisions in Article B5.
3.5 The Division shall not represent any opinion or position in any matter technical or non-technical as being the official position of the Society or any of its subdivisions without prior approval of the Board of Directors.
3.6.The Secretary of the Division shall file with the Executive Director of the Society a copy of the minutes of the Division Executive Committee meetings within thirty (30) days following the meetings date(s) in accordance with B7.3.
|R3- Obligations to the Society
3.1 The THD Obligations to the Society are set out in the THD Bylaws.
|Article B4 – Membership
4.1 Members in good standing in the Society shall be eligible to become members of the Division.
4.2 Student members in good standing in the Society shall be voting members and may hold the office of Secretary-Treasurer, Secretary, or Treasurer and serve on the Executive Committee in the Division.
4.3 Society members who desire to become members of the Division shall so indicate on the dues billing form issued annually to all Society members by the Executive Director. Society members desiring to join at other times may do so by notifying the Executive Director and paying the associated fee, if necessary.
4.4 Society members who desire to terminate their membership in the Division shall so indicate on the annual dues billing form. Society members desiring to resign at other times may do so by notifying the Executive Director. Upon resignation, the member’s name shall be dropped from the Division roster and mailing list.
4.5 At the discretion of the Executive Committee, the Division may enroll non-Society members as “Division Participants” for a non-renewable period of up to two years. Division Participants shall be “non-Society” members who qualify by submitting an application and paying a fee for an amount and via a path approved by the Executive Committee of any Professional Division voluntarily choosing to enroll them. Division Participants may be entitled:
1) to receive newsletters and notices of activities of the Division and
2) to participate as non-Society members in Division activities excluding voting and holding elective or appointed offices in the Division. Division Participants shall be encouraged to apply for Society membership.
|R4 – Membership
4.1 Members of the Division have the right to vote on Division matters.
4.2 Student Members of the Society shall be eligible for membership in the Division. Student Members have the right to vote on Division matters. Student Members are eligible to hold positions on the Executive Committee except for the positions of Chair and Vice-Chair.
4.5 The THD encourages the involvement of Division Participants. Division Participants need not meet the education and experience requirements that are established for accredited membership in the Society. Unless otherwise specified by the Society, a simple letter of request may suffice as an application for Division Participant status. The Executive Committee shall set dues and conditions of Participant status upon recommendation by the Membership Committee.
|Article B5 – Dues, Assessments, and Contributions
5.1 The Division may collect dues from its members as provided in the Division Rules. The dues for membership in a Division shall be shown on the annual statement sent to each member of the Society by the Executive Director.
5.2 The Division may levy special and reasonable assessments to implement the sponsorship of special or topical meetings when authorized by affirmative vote of not fewer than two-thirds (2/3) of the members present at a regular or special meeting called as provided in these Bylaws.
5.3 The Division may also accept non-compulsory financial contributions, but solicitation and acceptance of such contributions shall be subject to the written approval by the Board of Directors and the Executive Director.
5.4 The funds derived from these and from any other authorized sources shall be disbursed for the Division by the Executive Director of the Society in response to requests from the Treasurer and Chair and in accordance with the annual operating budget prepared by the Finance Committee of the Division and subject to the limitation stipulated in Article B3.4 of these Bylaws.
|R5 – Dues, Assessments, and Contributions
5.1 The THD dues, assessments and contributions statements are set out in the THD Bylaws.
|Article B6 – Executive Committee
6.1 The Division shall be managed by an Executive Committee. This Committee shall constitute the governing body of the Division and shall have power to act for the Division in all matters, subject to these Bylaws and to the Certificate of Incorporation and the Bylaws and Rules of the Society.
6.2 The Executive Committee of the Division shall consist of not fewer than six (6) members. The members, elected at large, other than the officers shall have terms not exceeding four (4) years, and the term designated for each shall commence at the close of the Annual meeting of the Society and shall be such as to maintain effective continuity of experience in conducting the affairs of the Division and in performing the duties of the Executive Committee. The Chair of the Division most recently retired shall be an ex- officio member with voting privileges. The Chair of the Professional Divisions Committee of the Society shall be an ex-officio member without vote. The Chair of the Division shall be the Chair of the Executive Committee, and other officers, as defined in Articles B7.2, B7.3, B7.4, and B7.5, shall also serve on the Executive Committee. A quorum shall be a majority of the voting members of the Executive Committee.
6.3 Any vacancy among the officers or on the Executive Committee occurring during their terms shall be filled by appropriate action of the Executive Committee until the next regular election, except that a vacancy in the office of Chair shall be filled by the Vice-Chair (the designated Chair-Elect if there is more than one Vice-Chair), who shall continue also to perform the duties of Vice-Chair until installed as Chair for the following year.
6.4 The Executive Committee may remove members missing more than two (2) consecutive meetings, unless appropriate reasons are provided for missing such meetings.
6.5 In order to provide for handling the affairs of the Professional Division, the Executive Committee shall prepare and adopt, in connection with these Bylaws, suitable Rules. Professional Division Rules, and proposed changes to them, must be reviewed for consistency with Society Bylaws and Rules by the Bylaws and Rules Committee of the Society. A copy of such Rules shall then be filed with the Executive Director of the Society. The procedure for amending the Rules shall be specified in the Rules.
6.6 The Executive Committee shall meet at least twice each year, once during the Annual Meeting and once during the Winter Meeting of the Society, or as appropriate. Other meetings (e.g. at Division-sponsored Topical Meetings) or teleconferences, email communications, and by other appropriate medium of the Executive Committee may be called at any time by the Chair, or at the request of any three or more members of the Committee.
6.7 Voting shall be by an appropriate voting system, under the general procedure stipulated for voting and for handling the ballots in the Bylaws and Rules of the Society. The Executive Director shall declare elected to each position the candidate receiving the most votes for that position. If a tie occurs, the Division shall resolve the tie by a vote of the members of the Executive Committee. The elected candidates shall be installed and their terms of office shall commence at the close of the Annual Meeting of the Society
|R6 – Executive Committee
6.1 The Executive Committee may empower officers or members of the Executive Committee to act specifically on its behalf in certain matters.
6.2 Composition and Term of Office
6.3 Filling of Vacancies:
b. Between elections, a vacancy shall be filled through appointment of an individual by the Chair, with an affirmative vote by two-thirds (2/3) of the Executive Committee members.c. An individual appointed to fill a vacancy on the Executive Committee shall serve for the remainder of the original term.
6.4 Removal by Executive Committee:
6.5 Amendments to Division Rules:
b. Amendments adopted by the Executive Committee shall be provided to the Society Bylaws and Rules Committee for review and endorsement. The original set of Division Rules, and any amendments to them, must be reviewed by the Bylaws and Rules Committee for consistency with Society Bylaws and Rules.
c. In the event that an approved amendment does not attain a 2/3 vote of the Executive Committee, the Chair may direct the amendment to be put to a Division vote at the next scheduled election.
d. The approved amendments to Division Rules shall become effective upon being filed with the Executive Director of the Society.
e. The Division Secretary shall notify the Division membership of the amended Rules in a printed or electronic newsletter.
|Article B7 – Officers
7.1 The officers of the Division shall be a Chair, at least one Vice-Chair, a Secretary, and a Treasurer. The duties of the Secretary and Treasurer may be combined into a single office (i.e., Secretary-Treasurer). All officers shall hold their offices for a one-year or two-year term or until their qualified successors are elected or appointed.
7.2 The Vice-Chair (or one of them if there is more than one) at the time of election shall be designated Chair-Elect, and at the expiration of that term will automatically succeed to the office of Chair.
7.3 The Secretary or Secretary-Treasurer shall record and file with the Executive Director within thirty (30) days after the meeting date(s) the minutes of the Division Executive Committee meetings. Separate teleconference meetings minutes may be recorded by the Division and do not have to be filed with the Executive Director.
7.4 For Divisions that do not have a Treasurer, the Secretary-Treasurer shall also serve as a member of the Division’s Finance committee, and shall be the responsible custodian of any special funds of the Division. The Secretary-Treasurer shall have the same duties as the Treasurer.
7.5 The Treasurer shall send the Division budget to the Executive Director after approval of the Executive Committee.
|R7 – Officers
7.1 The officers of the Division shall be a Chair, a Vice-Chair, a Secretary, and a Treasurer. The Vice-Chair shall be designated Chair-Elect. The officers shall hold office for one year concurrently with the term of officers of the Society or until their successors are elected or appointed.
7.3 Designated Chair-Elect and Vice-Chair:
|Article B8 – Election and Eligibility
8.1 The members of the Division Executive committee and the officers (except the Chair) shall be elected as specified in Article B6.2 and B7.1 of these Bylaws, respectively.
8.2 Executive Committee members shall be Fellows, Members, Student Members, Emeritus or Honorary Life Members of the Society.
8.3 The Nominating Committee shall place in the hands of the Secretary or Secretary-Treasurer and Executive Director no later than the completion of the Winter Meeting (or seven  months before the Annual Meeting for Divisions that were unable to meet during the Winter Meeting) the names of candidates for the Executive Committee and for the Division officers. The Executive Director shall prepare and forward to each member of the Division a ballot containing the nominations submitted by the Nominating Committee, and others made by petition of not fewer than ten (10) members of the Division, received in writing either by the Nominating Committee or by the Secretary or Secretary-Treasurer at least twenty-two (22) weeks before the Annual Meeting.
8.4 At least one candidate shall be named by the Nominating Committee for each Executive Committee membership expiring or vacated and for each elective office other than the office of Chair, which will be filled by the Vice-Chair. The ballot shall contain spaces for writing in additional candidates.
8.5 Ballots, in order to be counted, shall be postmarked as instructed and shall be validated by the Executive Director as having been received from a Division member in good standing. The Division shall be responsive to future electronic voting initiatives introduced by the Society, as appropriate.
8.6 Voting shall be by secret ballot under the general procedure stipulated for voting and for handling the ballots in the Bylaws and Rules of the Society. The Executive Director shall declare elected to each position the candidate receiving the most votes for that position. If a tie occurs, the Division shall resolve the tie by a vote of the members of the Executive Committee. The elected candidates shall be installed and their terms of office shall commence at the close of the Annual Meeting of the Society.
8.7 Members, elected at large, shall not be eligible for election to more than two consecutive terms on the Executive Committee, or more than two consecutive terms of office as Secretary, Treasurer, or Secretary-Treasurer. After one full term in office, the Chair shall automatically be succeeded by the Vice-Chair. Except as provided in these Bylaws, no member shall hold more than one office simultaneously.
8.8 No member shall be eligible for the office of Vice-Chair/Chair-Elect until having served on the Executive Committee in any capacity for at least one year except during the initial year of the Division or in the event the office of Chair is declared vacant.
8.9 The retiring Chair shall not be eligible for election as Vice-Chair/Chair-Elect for the term immediately succeeding the term as Chair.
|R8 – Election and Eligibility
8.1 The THD strives to increase international collaboration by nominating international members to the THD Executive Committee. Other THD Election and Eligibility processes are set out in Bylaw B8. Voting rights are documented in Rule 4.
|Article B9 – Standing and Special Committees
9.1 A Division may establish Standing and Special Committees.
9.2 A simple majority of the members of the committee shall constitute a quorum at all committee meetings.
|R9 – Standing and Special Committees
9.1. Nominating Committee – Shall be composed of not less than three (3) members, who shall have the responsibility for nominating candidates for the Division Executive Committee, Division Officers, and all Division Committees. The members will include the previous Division Chair, the current Chair, and the Vice Chair. The most recent available past-Chair should chair the Nominating Committee. The Program Committee Chair is also an ex-officio Nominating Committee member with no voting rights (see Item 9.2.b.4 below).
d. Eligibility and Election:
9.3.Membership Committee – Shall be composed of not fewer than three (3) members, including the Vice-Chair, Secretary, and Treasurer, who shall be charged with the duty of bringing the advantages of the Thermal Hydraulics Division membership to the attention of qualified candidates.
9.4 Honors and Awards Committee – Shall be composed of not fewer than two (2) members who shall be responsible for recommending to the Executive Committee, Division members as candidates for Society and/or Division Honors and Awards and nominees for Society officers and membership on national committees.
9.5 Conference Screening Committee shall be composed of nine (9) members.
9.6 Other Standing Committees – Additional standing committees (e.g., Scholarship Committee, Public Policy Committee, Education Committee, and Publications Committee) may be established by the Executive Committee. Special committees may be established from time to time by the Chair, subject to authorization by the Executive Committee; these shall be dissolved upon completion of the duties assigned to them.
|Article B10 – Meetings
10.1 Meetings of the Division shall be held as determined by the Executive Committee, at times and places it shall designate. If a business meeting is held, it shall be scheduled to coincide with the Annual Meeting of the Society and shall precede the annual reorganization of the Division Executive Committee. The Secretary or Secretary-Treasurer shall mail an advance notice of all intended meetings of the Division to the Executive Director of the Society not less than six (6) weeks before the date of that meeting. In addition, notices of all meetings will be sent to the members of the Division not less than six (6) weeks before the meeting. These meetings are open to all members in good standing in the Division.
10.2 A quorum for the transaction of business at all Division meetings shall consist of fifteen (15) qualified voters or twenty (20) percent of the qualified voters.
|R10 – Meetings
10. The THD Meetings procedures are set out in B10.
|Article B11 – Amendments
11.1 Amendments to these Bylaws may be proposed by any Division, the Professional Divisions Committee, the Society Bylaws and Rules Committee, or the Society Board of Directors. Amendments must be of a nature that they can be applied equitably to all Divisions, in keeping with the intent of the Standard Bylaws. All proposed amendments shall be forwarded to each Division for comment. Comments should be filed with the Professional Divisions Committee Chair no later than forty-five (45) days prior to the next ANS national meeting. Further detailed procedures for approval of amendments to the Standard Bylaws are in the ANS Rule R18.9.1.
11.2 The Professional Divisions Committee shall notify all Divisions of approved amendments to the Standard Bylaws. Each Division shall be responsible for reviewing approved amendments to determine if corresponding changes to the Division’s Rules are required.
|R11 – Amendments
11.1 Proposed Amendments to the Standard Bylaws:
11.2 Approved Amendments to the Standard Bylaws
11.3 THD Rules amendments procedures are documented in R6.5.
|Article B12 – Rules of Conduct
12.1 In all procedural matters not covered by the Bylaws and Rules of the Division, Robert’s Rules of Order, latest edition, shall be used as the authority for parliamentary procedures.
|R12 – Rules of Conduct
12.1 Electronic Voting.
|Article B13 – Dissolution
13.1 Any Division may be dissolved at the discretion of the Board of Directors of the Society, after proper consultation with the Executive Committee of the Division and the Professional Divisions Committee.
13.2 The Division membership must approve dissolution by a 2/3 vote before a petition is submitted.
13.3 A Division considering dissolution should prepare and submit a petition to the Professional Divisions Committee that clearly states the reasons the Division cannot fulfill its obligations and mission. The PDC with the Division will forward the petition to the Board of Directors.
13.4 Assets of dissolved Division shall become the property of the American Nuclear Society.
13.5 Any Division that merges with another Division may do so at the discretion of the Board of Directors after receiving a request from the Professional Divisions Committee and the involved Divisions.
|R13 – Dissolution
13.1 The THD procedures regarding dissolution are set out in B13.